Licentio

For Supervisors & Clinical Directors

The oversight your team deserves

Licentio gives supervisors a streamlined approval workflow and clinical directors real-time visibility into every associate's licensure progress. No spreadsheets, no guesswork, no compliance surprises.

Create Your OrganizationSee Features

30 days free, no credit card. Supervisor accounts are always free.

For Supervisors

Review hours with confidence, not paperwork

Your associates log their sessions in Licentio. You review them from a single dashboard that shows every supervisee's progress, pending submissions, and compliance status. Configurable approval modes let each relationship match how you already work, whether that's per session, weekly, or monthly.

  • Review and approve hours from a single dashboard
  • See each supervisee's progress toward licensure at a glance
  • Every hour you sign off on has already been validated against Board of Behavioral Sciences (BBS) rules
  • Per-session, weekly, or monthly approval modes
  • Email notifications when new sessions are submitted

Your account is always free. Sign up directly, or accept an invite from your associate, and you're set up in minutes.

Three cadences, set per relationship

Per session

Each session reaches your queue as soon as it is submitted. Suited to a new relationship, or an associate who wants feedback quickly.

Weekly

A week's sessions reach you together, with one action to approve the batch.

Monthly

One batch a month, for an established relationship where a monthly review is already the habit.

The mode is chosen for each supervision relationship, so one supervisor can review a new associate per session and a long-standing one monthly.

For Clinical Directors

Know where every clinician stands

When you oversee associates at different stages of licensure, staying on top of their progress shouldn't mean chasing down spreadsheets. One roster puts every associate on one screen: how far along each one is, whether they're on pace to finish in time, and when they last logged, so no one slips through.

  • Every associate on one roster, whatever stage they're at
  • Qualifying hours, pace, and projected completion at a glance
  • One approval queue across everyone you supervise
  • Spot an associate who has gone quiet before it sets them back
  • Organization-wide rollups across every supervisor on your team

Supervisor accounts are always free. Organization plans, with team-wide rollups and reporting, are $199/year plus $49/year per associate, or $20/month plus $5/month per associate.

From Approval to Signature

The hours you approve fill the form you sign

When an associate is ready to apply, Licentio fills the official BBS Experience Verification for their pathway (form 37A-201, 37A-301, or 37A-675) from the hours you approved, one form per supervisor and workplace, and routes it to you to sign electronically. Nothing is retyped, and nothing reaches the form that was not validated and approved first.

  • The genuine BBS PDF, filled from approved hours only
  • One Verification per supervisor and workplace, the way the BBS asks
  • Preview the filled form before it is routed for your signature
  • Sign electronically; the signed copy is locked
  • The Supervision Agreement (form 37M-300) is filled the same way

How It Works

One platform, three perspectives

Every role in the supervisory relationship sees what they need, and nothing they don't.

Log and track

Associates record sessions with the details that matter: date, duration, type of service, and supervisor. Every entry is validated against BBS rules in real time. Progress dashboards show exactly where they stand.

Review and approve

Supervisors see every supervisee's progress from a single dashboard. Configurable approval modes (per session, weekly, or monthly) match how each relationship already works. Every hour they approve has already been validated.

Oversee and plan

Clinical directors see aggregate progress across the entire team. Identify associates who need attention, track supervisor workloads, and plan for workforce transitions with real data instead of guesswork.

Supervision that holds up from the first hour to the signature

Every hour is validated against California BBS rules before it reaches a supervisor for approval. Supervisors sign off in the mode that matches the relationship, directors see the whole team in one view, and the same verified record fills the official board forms at the end.

Digital approval workflow

No more paper signatures or email chains

Supervisor dashboard

Every supervisee's progress at a glance

Organization-wide visibility

Aggregate progress for workforce planning

Getting Started

Three steps to a running organization

Nothing to install and no IT involved: create the organization, invite the people, and the roster fills in as they log.

  1. Create your organization

    Start the 30-day trial. No credit card, and nothing to install.

  2. Invite supervisors and associates

    Send invites by email. Supervisor accounts are free, and each associate takes one seat. An associate who already keeps a log brings it across as a CSV, and every imported hour is checked against their pathway's rules.

  3. Watch the roster fill in

    Each associate's pathway, supervision relationships, and logged hours come together on one roster, with pace and projected completion for every row.

Pricing

Simple, transparent pricing

Supervisors

Freeforever
No trial. No credit card. No limits.

Sign up directly, or accept an invite from your associate, and you're ready to go in minutes. Full dashboard access, unlimited supervisees, no credit card, and no trial period.

  • Full dashboard access
  • Unlimited supervisees
  • Email notifications
Create Free Account

Organizations

$199/yearSave ~17%
+ $49/year per associate
or $20/month plus $5/month per associate
30-day free trial. No credit card required.

A platform fee for team-wide tools, plus a discounted per-associate rate. Supervisors on your team are still free.

  • Organization dashboard
  • Team progress and alerts
  • Data export for compliance
Create Your Organization

Organizations: $199/year plus $49/year per associate, or $20/month plus $5/month per associate. Associates on their own: $79/year, with a 30-day free trial. See full pricing →

Bring your whole team onto one system.

30 days free. No credit card required.