Licentio

Features

Everything you need to track hours with confidence

From the first session you log to the day you submit your licensing application, Licentio keeps your supervised experience organized, validated, and ready for the California Board of Behavioral Sciences (BBS).

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01 — Log

Capture every session the way clinicians actually work

Licentio's entry form is built around the reality of clinical practice. Log a 50 minute therapy session exactly as it happened, link it to the right supervisor, and move on with your day.

  • Hours and minutes entry, not just decimal totals
  • Categories and subcategories mapped to California BBS requirements
  • Link every session to a specific supervisor relationship
  • Mobile-friendly entry so you can log from the field
  • Edit history preserved automatically on every change
The Licentio session logging form with fields for date, duration, client type, service category, and supervising clinician

02 — Validate

Your hours are validated, not just counted

Other tools tally your hours. Licentio validates each one against the actual BBS requirements for your license type, catching category caps, weekly maximums, and supervisor eligibility issues at the moment they happen.

  • Category-specific minimums and maximums enforced automatically
  • Weekly supervision caps tracked in real time
  • Supervisor credential status checked at time of service
  • Clear explanations when an entry does not qualify
  • Rules tailored to your license type (LCSW, LMFT, LPCC)
The Licentio session validation view showing "Session validated" with rule checks passed and category credit applied to direct client contact, individual therapy, and total supervised hours

03 — Track

Always know where you stand

Your dashboard shows supervised hours completed, hours remaining, and how close you are to every BBS requirement. Category breakdowns and projected completion dates give you the full picture at a glance.

  • Progress toward every BBS requirement bucket
  • Projected completion date based on your current pace
  • Shortfall alerts when a category needs attention
  • Non-qualifying hours clearly separated, with reasons
  • Milestone tracking for key licensure thresholds
The Licentio progress view showing hours logged against California BBS requirement buckets for direct client contact, supervision, and specialized experience

04 — Collaborate

One workspace for associates and supervisors

Associates log their hours. Supervisors review, approve, and track progress across every supervisee. Licentio keeps both sides in sync with configurable approval modes that match how you already work together.

  • Per-session, weekly, or monthly approval modes
  • Supervisor dashboard with progress and pending reviews for every supervisee
  • Email notifications for new submissions and decisions
  • Relationship history preserved across multiple supervisors
  • Supervisor accounts are always free
The Licentio supervisor dashboard showing three supervisees with progress toward licensure, a pending reviews queue, and a weekly supervision summary

05 — Submit

Submission-ready documentation, one click away

When you are ready to apply for licensure, generate a complete, BBS-formatted log with every field the board requires. No reformatting, no last-minute scramble, just the document you need, ready to submit.

  • California BBS-compliant log format out of the box
  • PDF export with every required field
  • Filter by date range, supervisor, or category before generating
  • Digital signature support for supervisor attestation
  • Generate as many versions as you need, any time
The Licentio LCSW readiness report showing application summary, overall completion percentage, and a checklist of California BBS requirements

06 — Own

Your data is always yours

Every hour you log belongs to you. Export your complete ledger as CSV or JSON at any time, whether you are creating a personal backup, analyzing your own progress, or moving to another tool someday.

  • Complete CSV export of every logged session
  • Structured JSON export with nested supervisor and compliance data
  • Filter by date range, supervisor, or category before exporting
  • Includes validation status and category mapping
  • Free on every plan, forever
The Licentio data export view showing CSV and JSON format options, date range and category filters, an export summary, and a list of recent exports

How We Compare

Built for the problem other tools skip

Most associates track supervised experience in spreadsheets or generic tracking apps. Here is how Licentio compares on the things that matter for California licensure.

Real-time BBS rules validation

  • Licentio
  • Spreadsheets —
  • Typical tracking tools —

Category-specific requirement tracking

  • Licentio
  • Spreadsheets —
  • Typical tracking tools Partial

Supervisor approval workflow

  • Licentio
  • Spreadsheets —
  • Typical tracking tools —

Board-ready PDF log

  • Licentio
  • Spreadsheets —
  • Typical tracking tools

Structured data export (CSV and JSON)

  • Licentio
  • Spreadsheets
  • Typical tracking tools —

Hours and minutes session entry

  • Licentio
  • Spreadsheets
  • Typical tracking tools Partial

Mobile-friendly logging

  • Licentio
  • Spreadsheets Partial
  • Typical tracking tools Partial

Non-qualifying hours flagged with reasons

  • Licentio
  • Spreadsheets —
  • Typical tracking tools —

Comparison reflects publicly available information on common tracking tools as of April 2026.

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