Licentio

For California LCSW, LMFT, and LPCC Associates

Track your supervised hours with confidence.

Licentio checks each hour you log against California Board of Behavioral Sciences (BBS) rules for your license, so you know where you stand every week, with the reason behind every number, long before you apply.

30 days free. No credit card required.

Currently supporting California BBS requirements, with more states on the way.

The Problem

Tracking hours shouldn't feel like guesswork

Most associates track supervised experience in a spreadsheet or a paper log, and find out whether a week counted when they put their application together.

A spreadsheet can't tell you a week failed

Log 14 clinical hours at one site in a week with one hour of supervision and your total goes up by 14. Under BBS rules, that week's clinical hours at that site do not count. A self-kept log will not say so.

The rules are complex

Weekly supervision units, the 10-hour tier, supervisor credential rules, category minimums and caps. The California BBS has dozens of rules that decide whether a week counts, and one miss can cost you months.

Coordination is manual

Your supervisor has to verify your hours, but there's no shared record. Spreadsheets go back and forth by email, and nobody can say for sure that what got signed matches what happened.

How It Works

Three steps to confident licensure tracking

Log your hours

Record each supervision session with the details that matter: date, duration, type of supervision, and supervisor. Licentio's form is built around how clinical hours actually work, including both hours and minutes.

Licentio checks the rules

Every hour is checked against California BBS rules for your license type. If an entry or a week falls short, those hours are held out of your total with the reason, and you know that week, not when you apply.

See where you stand

Your progress dashboard shows hours completed versus hours required, broken down by category. You'll know what's left, what's on track, and what needs attention.

Already Tracking Elsewhere

Bring your existing hours with you

If you are already hundreds or thousands of sessions in, kept in a spreadsheet or in another tracker, re-entering all of it by hand is not a real option. Upload the log you already keep as a CSV instead. Your history comes across in one pass, and every imported hour is checked against your pathway's rules the same way a new entry is.

What you can upload today

  • A CSV export from Clinical Supervision Tracker or PsyKey, exactly as that tool produces it
  • Your own comma-separated CSV, as long as its header row has a column named date and one named hours, minutes, or duration
  • Optional columns named category, supervisor, and notes, which come across with the session they belong to
  • Dates written either as 2024-03-15 or as 3/15/2024

Those column names are the ones the importer reads, so rename your header row if yours differ, and separate the file with commas rather than tabs or semicolons. Excel workbooks and PDF exports are not supported yet. If your log lives in Excel or Google Sheets, save a copy as CSV first.

How the Catch Works

Hours that fail a rule are held out, and the rule is named

A week that breaks a supervision rule looks fine in a self-kept hour log, because the total still goes up. Licentio checks every entry and every week against the BBS rules for your license type as you log it. When one fails, those hours are held out of your creditable total with the rule that held them. Close the gap and they count again. You find out in week 12, not in year three, and the same creditable record fills your official BBS Experience Verification when you apply.

  • Every validation rule maps to a published BBS requirement
  • Weekly supervision units and the 10-hour tier checked for every week you log
  • Category minimums and caps enforced for your license type
  • Supervisor credential eligibility checked at time of service
  • Hours that fail a rule are held out of your total, with the reason shown
  • Your Experience Verification (form 37A-201, 37A-301, or 37A-675) pre-filled from approved hours and signed by your supervisor

Example: A Heavy Clinical Week

Week of March 9, 2026

14 hours of direct clinical work at one site, 1 hour of individual supervision

14 clinical hours held out of your total

Supervision rules call for 2 complete supervision units in any week with more than 10 hours of direct clinical work at a single setting. The rule counted 14 direct clinical hours at that setting against 1 complete supervision unit.

What happens next

  • Forgot to log a session? Add the second unit (an hour of individual or triadic supervision, or two hours of group) and the week counts again.
  • Missed it for real? You lose one week, not a year of heavy weeks discovered when you apply. Book the second unit before your next week over 10 hours at a site.

This is the same check Licentio runs on every week you log, for LCSW, LMFT, and LPCC.

Built by People Who Get It

A clinician and an engineer, solving the problem together

Nikki Cardoza, LCSW

Nikki Cardoza, LCSW

Clinical Co-Founder

Nikki is a Licensed Clinical Social Worker and Executive Director of a children's mental health clinic. She oversees clinicians at every stage of licensure and saw firsthand how little visibility directors have into their associates' progress. Licentio was built to change that, so leaders can spend less time on paperwork and more time on the work that matters.

Zach Cardoza

Zach Cardoza

Technical Co-Founder

Zach is a software engineer and founder of Kaweah Tech, with over 20 years of experience building production systems for healthcare, agriculture, and manufacturing. When Nikki described the problem her clinicians faced, he set one standard for Licentio: every validation rule maps to a published BBS requirement, and every hour it holds back comes with the rule that held it. Nothing is counted on a guess.

Read why we built Licentio

Where We Are

Early, and honest about it

Licentio has been in production since July 2026. It was built with a clinical director who supervises associates through licensure, and it is early. We would rather say that plainly than imply a crowd that is not here yet. Early users reach the two of us directly, and what they run into decides what we build next.

  • Built with a clinical director who lived the problem
  • In production since July 2026
  • Early users get a direct line to the founders

Security & Privacy

  • Encrypted in transit and at rest
  • Automated encrypted backups
  • Export your data anytime
  • Never used for AI training
Read our full security posture

For Supervisors

Spend less time on paperwork, more time on supervision

Licentio gives you a clear view of every supervisee's progress without the back-and-forth. Review and approve logged hours, see who is on track, and sign off knowing every entry has already been validated against BBS requirements.

  • Review and approve hours from a single dashboard
  • See each supervisee's progress toward licensure at a glance
  • Know that every hour you sign off on has already been validated
  • Stay aligned when multiple supervisors share coverage or rotate across associates

Supervisor accounts are always free. Sign up directly, or accept an invite from your associate.

For Clinical Directors

Know where every clinician stands

Responsible for a team of associates? One roster shows every associate's qualifying hours, pace, and projected completion, and flags the ones who have gone quiet. The full picture and setup are on the organizations page.

  • Every associate on one roster, whatever stage they're at
  • Qualifying hours, pace, and projected completion at a glance
  • Catch an associate who has gone quiet before it sets them back

Organization plans start at $199/year plus $49/year per associate, with a 30-day free trial.

Start tracking your hours with confidence.

30 days free. No credit card required.